/ Asked by Lourdes
How should I start an email requesting personal time off?
Answered by Monica, Hiring Expert at Emerson, on Wednesday, February 3, 2016
Hello. I’m going to respond; first, assuming that your organization offers Personal Time Off or Personal Leaves of Absence (LOA) as an employee benefit.  If so, I would recommend that you first inquire with your HR representative on how the process works at your company.  For example, some organizations may have an internal application to request such time off that you would need to complete.  So the email will be a request for guidance on the steps you need to submit a request for personal leave and also a request for pertaining documents.  Communicating with your supervisor that you are in the process of requesting a personal leave is important for business continuity and planning purposes, plus it shows you are courteous and considerate of those who work with you.
In case your organization does not have a formal process to request personal leaves, your direct supervisor or HR representative should be able to best explain how things work at your company.  An email request to either would include a statement that you are interested in requesting personal time off and an inquiry on whether the organization offers such benefit and how to apply for it, if available.  
Also, you may need to consider learning about the qualifying factors for personal leaves or medical leaves of absence within the State you work for.   Depending on the nature of your personal leave, your company’s HR representative would be able to direct you in the right path and to the correct paperwork required for the several leaves of absence covered by either Local, State, or Federal laws.
Answered by Ashley, Hiring Expert at Cardinal Health, on Wednesday, February 3, 2016
If sending an email to request personal time off, I think it's best to keep it brief and to the point. I would recommend just letting your manager know (or whomever the email is addressed to) that you would like to request time off from X date to X date. If you feel it is necessary to provide a reason, feel free to do so. If you are requesting time off for a medical/health related issue, you are not required to share this with your manager.
Answered by Lori, Hiring Expert at Cigna, on Thursday, February 4, 2016
Depending on your company, there may be different processes or guidelines that are required when requesting time off. I would recommend checking with your manager if there is any set process you should follow. If there is not, then I would recommend sending a note, possibly even an outlook calendar meeting request, to your manager with the dates you are requesting off. You are not required to provide any additional information, but you may, if you so choose. You may also make sure you have someone lined up to cover your workload while you are gone or at least to address any issues if they come up in your absence. By being proactive, your manager will be impressed with your foresight and dedication to your role.
Answered by Steve, Hiring Expert at Caterpillar Inc., on Friday, March 18, 2016
Do not feel guilty requesting time off.  Almost all employers now see the tremendous value with their employees taking time away from work.  One, it helps to refresh the employee and keep them engaged at work when they return.  Second, time off helps with an employee's overall wellness, which can help to lower health care costs for employers.  Therefore, when requesting time off, it is not necessary to provide a reason.  Rather simply state that you would like to take off from X date to Y date and for your manager to advise you if they have any concerns.
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